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We’re looking for an Administrative Assistant who has a proven ability to work in a fast-paced team environment with sometimes high levels of ambiguity and independence.

You have strong organization skills and the ability to prioritize multiple tasks.

You act quickly and have the ability to take initiative, follow-through on requests until completion, and use a keen attention to detail.

Strong written and verbal communication skills are key, and the ability to work and communicate effectively with a variety of personalities including senior level executives.

Ideally be comfortable with learning new technologies on the fly, while supporting the team working in various locations throughout Santa Clara Valley and Asia regions.

You'll perform a wide range of administrative duties, including complex calendar management, booking travel, coordinating meetings and events for (2) Senior Directors and supporting the general department under the direction of the VP’s Executive Assistant.

You’ll be producing, editing and reformatting documents and correspondence; preparing expense reports and purchase orders; updating organizational charts; coordinating department or equipment moves/managing all seating & space planning; and providing support to a large diverse team of people with a variety of management styles.

This opportunity also involves using your computer skills to create high quality graphic and text Keynote presentations often under tight timeframes.

In addition, you'll prepare special reports requiring complex Excel spreadsheets.

You will also be required to maintain ongoing reports and databases on internal systems and tools you create.

Key Qualifications:

•             Minimum of 3 years of administrative work experience or equivalent work required

•             Ability to work and communicate effectively with a variety of personalities including senior level executives

•             Proven ability to work in a fast-paced team environment with sometimes high levels of ambiguity and independence with sometimes varying working hours

•             Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information

•             Experience creating high-quality presentations using Keynote is preferred

•             Proficient in Keynote, Excel, Pages and Numbers.

•             Ability to take initiative, follow-through on requests until completion, and use a keen attention to detail

•             Experience working with budgets/tracking equipment is strongly preferred

•             Ability to occasionally work outside of core business hours