Career Center

Temporary Facilities Specialist
School of Engineering, Science and Engineering Quad (SEQ)
Stanford School of Engineering seeks a temporary Building Manager with experience managing a large, interdisciplinary facility with complex instrumentation and labs. The Building Manager provides excellent customer service to building residents and works as part of a collaborative team of building managers, safety specialists, and project managers. This person will have primary responsibility for multiple buildings used by the Mechanical Engineering department.

The Building Manager is expected to work independently to ensure that all facilities within the SEQ are appropriately maintained, sustainable, efficient, safe, secure, code-compliant and accessible.  The temporary Building Manager will report to a Facilities Specialist 3.


Job Purpose

Perform specialized, diverse work activities and coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, and refurbishing activities related to the physical environment and building systems of a complex facility. The facilities overseen by this person have research operations that utilize hazardous materials and potentially dangerous equipment. This is an individual contributor role.

Core Duties
• Serve as property operations / maintenance point of contact for facilities' issues in complex facilities as defined above; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends; perform condition assessments on appearance, equipment, or troubleshooting; analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
• Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (interlocks, alarms); and recommending changes as needed
• Coordinate with the school's safety specialists to: correct identified safety issues, perform root cause analysis, identify and track corrective actions; and maintain and participate in emergency preparedness, recovery and business continuity coordination
• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned)
*- Other duties may also be assigned
Stanford University is an affirmative action, equal opportunity employer. Thank you for your interest!

• Requirements:
** Yes, this is a 3 week assignment. This person is covering for someone who is on medical leave.

MINIMUM REQUIREMENTS
Education & Experience
Bachelor's degree and five years related, demonstrated technical facilities management experience, or a combination of education and relevant experience.
Knowledge, Skills and Abilities
Analytical skills to analyze and track complex space, equipment and financial data.
• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
• Working knowledge of applications such as Excel, Word, PowerPoint.
• Experience working with internal and external vendors and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.
Certifications and Licenses:
Valid California Non-commercial Class Driver's license.
Physical Requirements*
Frequently stand/walk, seated, performs desk-based computer tasks.
• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
• Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions

• Requires 24-hour response availability seven days per week for emergency situations.
• May be exposed to noise > 80dB TWA.
• May working at heights 4 - 10 ft.
Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

Compensation: 50-54.64 Hourly W2