Career Center

Key Qualifications

•             Minimum 6 years of relevant experience working as an assistant in the entertainment industry or a creative agency.

•             Exceptional organizational and time-management skills with strong attention to detail while working under tight deadlines.

•             Excellent written and verbal communication skills.

•             Passionate about organization excellence and adept at establishing efficient procedures and protocols to streamline processes and workflows.

•             Thrives and actively engages in a collaborative work environment.

•             Highly skilled at handling multiple tasks in a fast paced and dynamic day-to-day.

•             Able to build and innovate on ways the team's workload is tracked and anticipate circumstances and complications that need to be problem solved.

•             Proficient in Keynote, Pages, Numbers, iCal, Mail.

Description

•             Managing various executive calendars, ensuring there is a manageable workflow throughout day-to-day meetings.

•             Arranging travel including booking flights, accommodation, and transportation.

•             Organizing and managing daily lunch arrangements for executive team.

•             Preparing and organizing materials for meetings and presentations.

•             Managing conference rooms to ensure all teams have a meeting space to properly conduct meetings while onsite

•             Taking meeting minutes and providing and disrupting high level summaries.

•             Coordinating and managing special projects and initiatives.

•             Tracking and managing expenses, invoices, and reimbursements, with some assistance into budget maintenance.

•             Drafting and editing internal communication and announcements.

•             Supporting Executive Assistant with onboarding new hires within all our systems.

•             Ensure the office is well-stocked with necessary supplies. Ad hoc assistance with snack distribution for Culver City Music Campus as needed.

•             Manage tech equipment place orders as necessary, oversee shipping and receiving, as well as maintain inventory levels of tech equipment and office materials.

•             Act as a liaison between other cross functional business units and departments such as Global Security and Facilities.

•             Providing onsite support to the larger Content & Editorial team by submitting and overseeing facilities based tickets for the office, including both interior and exterior building service requests.

•             Greet and assist any onsite guests.

•             Planning and organizing all team related events.

•             Event support on-site as-needed across our Music internal and external events, as well as support with in-office day-to-day needs and activities when necessary.

•             Coverage for Sr. Director's calendar when Executive Admin is OOO.

Education

Bachelors degree or equivalent experience preferred.