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Oracle’s Global Events organization delivers customer engagement experiences through conferences, hybrid events, third-party activations, and executive programs worldwide.
Reporting to the Head of Sponsorship, the Sponsorship Operations Specialist serves as the operational backbone of Oracle’s sponsorship business. You will manage sponsorship agreements, invoicing, payment tracking, sponsor benefits, and workflow administration across Oracle’s global event portfolio including flagship conferences, industry events, thirdparty events, and executive programs. It is ideal for an early-career professional seeking to build expertise in sponsorship operations, event management, and revenue operations within a global organization.

Responsibilities
• Manage sponsorship agreements from approved proposal through contract execution, invoicing, payment collection, fulfillment tracking, and reconciliation.
• Prepare and administer sponsorship agreements using approved templates, ensuring benefits, deliverables, pricing, and commercial terms are accurately reflected.
• Create, distribute, and track sponsor invoices while monitoring payment status and collections.
• Proactively monitor outstanding invoices, coordinate payment follow-up activities, and partner with Finance to reduce aging receivables.
• Maintain complete, audit-ready sponsorship documentation, including contracts, invoices, approvals, and payment records.
• Manage sponsorship workflows within Wrike, ensuring milestones, approvals, and deliverables remain on track.
• Partner with Legal, Finance, Procurement, Marketing, and agency teams to support contract execution and sponsorship fulfillment.
• Support revenue reporting, forecasting, reconciliation, and operational tracking activities.
• Develop, document, standardize, and continuously improve operational processes, workflows, and governance processes to improve efficiency and scalability.
• Support sponsorship team leads with sponsor fulfillment and program execution activities.

What Success Looks Like
• Timely processing of sponsorship contracts, invoices, and payment collections.
• Reduction in outstanding receivables and aging invoices.
• Accurate sponsor benefit fulfillment and documentation.
• High-quality data integrity across sponsorship and financial systems.
• Effective management of multiple sponsorship programs with minimal supervision.

Skills & Qualifications
• Bachelor’s degree in business, marketing, communications, finance, event management, or a related field preferred.
• 2–5 years of experience in sponsorship operations, contract administration, project coordination, finance operations, revenue operations, or related disciplines.
• Experience managing contracts, invoicing, payment tracking, collections, or financial administration processes.
• Strong organizational, project management, and prioritization skills.
• Excellent written and verbal communication skills with the ability to collaborate effectively across internal stakeholders and cross-functional teams.
• Proficiency in Microsoft Excel, including VLOOKUPs, reporting, and data management.
• Proficiency in Microsoft PowerPoint, including flowcharts, process documentation, and presentations.
• Experience with project management, event management, CRM, or financial systems (such as Wrike, RainFocus, Salesforce, or Oracle Fusion Applications) is a plus.
• General understanding of accounting concepts, including accruals, expenses, invoicing, and revenue collection preferred.
• Ability to work effectively across global teams and highly matrixed organizations.
• Experience supporting sponsorship programs, partner marketing initiatives, conferences, or large-scale events is preferred.
• Travel required up to approximately 5–10%, including domestic and international travel as needed.

Desired Attributes
• Self-starter with strong ownership and follow-through.
• Continuous improvement mindset with a focus on finding better ways of working.
• Exceptional attention to detail and operational accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving, communication, and collaboration skills.
• Experience working in matrixed corporate environments involving Finance, Legal,
Procurement, and Marketing stakeholders.