Career Center

The company seeks the best and brightest candidate who values professional relationships complimented by creativity and teamwork. The right candidate will have demonstrated progressive success as an Administrative Assistant supporting dynamic, senior-level executives, in a fast-paced, high-tech environment.  The right candidate will be essential to maintaining operational efficiency, ensuring timely execution of critical tasks, and supporting the broader global team in delivering high-quality work.

The Administrative Assistant must be competent in performing tasks with minimal direction and
willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise highest level of discretion and independent judgment, and capable of analyzing and solving complex and abstract requests. 

This position will be exposed to highly confidential and legally privileged information and expected to act with a high level of work ethic, discretion, integrity, and confidentiality. Position will also require a high degree of sensitivity, creativity, flexibility, and availability for effective and efficient performance. 

Major Duties and Responsibilities:

1. Calendar Management: Manage several highly visible VP’s calendars within the Legal organization. Manage calendars, ensuring internal/external meetings are effectively scheduled and proactively resolve conflicts. This requires handling inquiries efficiently, intuitively and following through for successful completion.  Organize monthly/quarterly all hands and team meetings. Support coordinating presentation materials, guest speaker logistics, and manage facilities and/or A/V needs through a ticketing process for hybrid and in-person attendance.
2. Book Travel Arrangements and Expense Reports: Strong understanding of company travel and expense policy.  Arrange both domestic and international travel logistics through company designated travel agency and any visa and/or passport requirements.  Create expense reports within required timeframe.
3. Procurement & Follow-Up: Create purchase order requests, track, and follow up on procurement processes to ensure timely completion of purchase orders and vendor invoices.
4. Internal Knowledge & Resource Management: Maintain shared drives, folders, and internal documentation to ensure easy access to templates, policies, and reference materials.
5. Global Team Support: Provide support as needed to global Legal team leaders, occasional assistance with booking travel, expense reports, scheduling meetings, etc.
6. Ad Hoc Administrative Support:  Support special projects and cross-functional initiatives as needed, as well as back up to Legal EA as necessary.